Registration

Online Registration

Registration is carried out at an external secure site (congress.nl) following this link.

Important note: Since the processing of the registration is handled by Congress Association Twente, for inquiries about problems during registration, contacting them directly using cat@utwente.nl will help resolve the problem quickly.

Registration and payment can be performed in one step. After completing the registration and the payment an automatically generated e-mail will be sent in order to download your confirmation (in PDF format).
Payments can be made instantly per credit card (Mastercard/VISA and American Express). Participants with a Dutch banking account can also pay through Ideal. Credit card payments are carried out using an external secure payment service that guarantees confidentiality and security.
In case where credit card or Ideal payments are not possible, an invoice will be sent on your request.

Registration Fees

Early bird
before 19/4
Regular
after 19/4
Regular conference fee € 675 € 775
Student fee € 575 € 675
Accompanying person € 150 € 150


The Regular Conference fee and Student fee includes:

  • Attendance to the scientific program
  • Conference program booklet
  • Lunches, coffee and tea breaks
  • Welcome reception on Monday, June 3rd at U Park Hotel
  • Conference Banquet on Wednesday, June 5th at Restaurant Bloemenbeek
  • Copy of the proceedings (USB stick)

† Eligible for the students fee are Bachelor, Master or PhD students but not research fellows, nor Post-docs. Please upload your proof of enrollment as a student during the on-line registration procedure.

The Accompanying person fee includes:

  • Admission to Welcome reception at U Park Hotel and Conference Banquet at Restaurant Bloemenbeek.

For accompanying persons a separate online registration has to be submitted.

Every registered participant can present one paper only.

Technical Tours

A number of technical tours are arranged for participants of the conference to industrial companies on the last day of the conference. More detail on the tours can be found at the Tours page. The fee for each tour is fixed at € 50.

Confirmation

During the online registration procedure an account will be created. You can download your confirmation letter (in PDF format) once you have completed your registration successfully. (Your confirmation ID-number is mentioned on this confirmation; you will need this for all correspondence with the secretariat).

Invoice

In cases where payment per Credit card or Ideal is not possible or if the fee will be paid by a third party (e.g. University / Organization / Company), an invoice can be sent on your request. Please select the applicable option for the payment method after which the invoice will be sent to you by email. After receipt of payment, the confirmation letter will be sent.

Letter of invitation

A letter of invitation for the participants who require a visa to visit the Schengen area can be prepared. Please contact the secretariat at cat@utwente.nl for this request. Please provide the following personal data: Full name and address, passport number, date of birth, abstract title and length of visit. The letter will be sent to you by email in PDF format.

Certificate of attendance

Certificates of attendance can be obtained on request during and after the conference.

Cancellation policy

Cancellation request can be submitted to the secretariat at cat@utwente.nl. However certain conditions apply:

  • 70% of the paid registration fee will be refunded for cancellations received no later than May 10th
  • No refunds can be claimed after May 10th however replacement for the participant can be requested

Hotel accommodation

For hotel accommodations with a reduced fee see the Accommodation page. Early booking is advised, preferably by the end of April 2019, to guarantee the accommodation.


For further information on your registration, please contact the Conference office:

CongresAssociatie Twente,
PO Box 217,
7500AE, Enschede,
The Netherlands
cat@utwente.nl